The Children's Hospital of Philadelphia
Req ID: 20301
Employment Status: AF - Active - Regular - Full Time
The Contracts Administrator, reporting to the Contracts Manager, will be responsible for the negotiation and preparation of Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent, and other agreements in support of research within the Research Institute and the Hospital.
Additionally, the Contracts Administrator will: (1) maintain the departmental agreement data base; (2) ensure compliance with NIH regulations covering NIH funded inventions; (3) participate in the drafting, preparation, and negotiation of intellectual property provisions and other contract provisions; (4) assist with development and implementation of institutional policies and procedures related to research projects requiring written contracts negotiated by the Office of Collaborative and Corporate Research Contracts; and (5) work with corporate or institutional liaisons to resolve contractual issues within agreements.
Prepare for execution in a timely fashion and according to Hospital policies and department procedures: Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent.
Work with the Contracts Manager and individual investigators and personnel within the Hospital in the preparation and submission of agreements.
Review and discuss agreements with the Contracts Manager, research staff, other administrative departments, and legal staff to ensure compliance with institutional policies and procedures
With supervision, work with corporate contract liaisons to resolve contractual issues within agreements
Identify any problematic language that may require negotiation and/or input from other CHOP office such as Office of Technology Transfer, Risk Management, and Office of General Counsel; responsible for timely contract execution and appropriate escalation of stalled contract negotiation
As applicable, collaborate with Clinical Trials Financial Management to ensure the business terms of agreements meet institutional requirements
As applicable, ensure consistency between the informed consent document and the agreement
Actively participate in process improvement initiatives to provide above average customer service to the Research Institute
Function as Departmental liaison in staff meetings with internal Hospital staff and external corporate research sponsors
Maintain active communication with all stakeholders including investigators, research personnel, Office of Collaborative and Corporate Research Contracts management, and industry sponsors
As applicable, provide to accounting department and other research departments necessary documentation for post award management
Maintain complete and accurate database entries of all agreements negotiated.
Utilize Inteum and other institutional databases per department SOPs
Generate reports as needed to measure and manage workflow efficiently and effectively
Provide reports to research teams as requested
Enhance knowledge and understanding of academic standards and policies in negotiations of research agreements through ongoing personal development
Develop, organize, participate in and/or conduct orientations, workshops, presentations, etc., on behalf of the Office of Collaborative and Corporate Research Contracts.
Assume additional responsibilities as assigned
Required Education and Experience
Required Education: Bachelor’s Degree or higher, or commensurate work experience in lieu of degree
Required Experience: an advanced legal degree, e.g., JD, may be sufficient in lieu of professional experience.
Preferred Education, Experience & Cert/Lic
Bachelors of/in Paralegal Studies
Paralegal training and healthcare and/or clinical research experience preferred.
Equivalent mix of education and experience will be considered.
Additional Technical Requirements
Excellent computer skills including word processing, spread sheet and database skills
Excellent interpersonal communication skills
Excellent organizational skills including ability to handle confidential material
Must possess ability to thrive in a busy, high-volume, and deadline-driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed
Prior work experience with drafting, negotiating and preparing of contracts is required; however, some formal training in legal studies is preferred
Experience with information management systems
All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.
Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).
Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.
VEVRAA Federal Contractor/Seeking priority referrals for protected veterans. Please contact our hiring official with any referrals or questions.
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The Children's Hospital of Philadelphia
Website : http://www.chop.edu/
The Children's Hospital of Philadelphia (CHOP) is the nation's first hospital devoted exclusively to the care of children. Since our start in 1855, CHOP has been the birthplace for many dramatic firsts in pediatric medicine. The Hospital has fostered medical discoveries and innovations that have improved pediatric healthcare and saved countless children’s lives. Today, families facing complex conditions come to CHOP from all over the world, and our care and innovation has repeatedly earned us a spot on the U.S. News & World Report's Honor Roll of the nation's best children's hospitals.