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Job Details

Contracts Administrator - Office of Collaborative and Corporate Research Contracts

Company name
The Children's Hospital of Philadelphia

Location
Philadelphia, PA

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Profile

Req ID: 20301

Shift: Days

Employment Status: AF - Active - Regular - Full Time 

Job Summary

The Contracts Administrator, reporting to the Contracts Manager, will be responsible for the negotiation and preparation of Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent, and other agreements in support of research within the Research Institute and the Hospital.

Additionally, the Contracts Administrator will: (1) maintain the departmental agreement data base; (2) ensure compliance with NIH regulations covering NIH funded inventions; (3) participate in the drafting, preparation, and negotiation of intellectual property provisions and other contract provisions; (4) assist with development and implementation of institutional policies and procedures related to research projects requiring written contracts negotiated by the Office of Collaborative and Corporate Research Contracts; and (5) work with corporate or institutional liaisons to resolve contractual issues within agreements.                                                                                                                                                                

Job Responsibilities

Prepare for execution in a timely fashion and according to Hospital policies and department procedures: Confidentiality Agreements, Consulting Agreements, Material Transfer Agreements, Data Transfer Agreements, Clinical Trial Agreements, Research Collaboration Agreements, Sponsored Research Agreements, Consortium Agreements, In-License Agreements, Protocol Development Agreements, Letters of Intent.

Work with the Contracts Manager and individual investigators and personnel within the Hospital in the preparation and submission of agreements.

Review and discuss agreements with the Contracts Manager, research staff, other administrative departments, and legal staff to ensure compliance with institutional policies and procedures

With supervision, work with corporate contract liaisons to resolve contractual issues within agreements

Identify any problematic language that may require negotiation and/or input from other CHOP office such as Office of Technology Transfer, Risk Management, and Office of General Counsel; responsible for timely contract execution and appropriate escalation of stalled contract negotiation

As applicable, collaborate with Clinical Trials Financial Management to ensure the business terms of agreements meet institutional requirements

As applicable, ensure consistency between the informed consent document and the agreement

Actively participate in process improvement initiatives to provide above average customer service to the Research Institute

Function as Departmental liaison in staff meetings with internal Hospital staff and external corporate research sponsors

Maintain active communication with all stakeholders including investigators, research personnel, Office of Collaborative and Corporate Research Contracts management, and industry sponsors

As applicable, provide to accounting department and other research departments necessary documentation for post award management

Maintain complete and accurate database entries of all agreements negotiated.

Utilize Inteum and other institutional databases per department SOPs

Generate reports as needed to measure and manage workflow efficiently and effectively

Provide reports to research teams as requested

Enhance knowledge and understanding of academic standards and policies in negotiations of research agreements through ongoing personal development

Develop, organize, participate in and/or conduct orientations, workshops, presentations, etc., on behalf of the Office of Collaborative and Corporate Research Contracts.

Assume additional responsibilities as assigned

Required Education and Experience

Required Education: Bachelor’s Degree or higher, or commensurate work experience in lieu of degree

Required Experience:  an advanced legal degree, e.g., JD, may be sufficient in lieu of professional experience. 

Preferred Education, Experience & Cert/Lic

Preferred Education:

Bachelors of/in Paralegal Studies

Preferred Experience:

Paralegal training and healthcare and/or clinical research experience preferred.

Equivalent mix of education and experience will be considered.

Additional Technical Requirements

Excellent computer skills including word processing, spread sheet and database skills

Excellent interpersonal communication skills

Excellent organizational skills including ability to handle confidential material

Must possess ability to thrive in a busy, high-volume, and deadline-driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed

Prior work experience with drafting, negotiating and preparing of contracts is required; however, some formal training in legal studies is preferred

Experience with information management systems

All CHOP employees who work in a patient building or who provide patient care are required to receive an annual influenza vaccine unless they are granted a medical or religious exemption.

Children's Hospital of Philadelphia is committed to providing a safe and healthy environment for its patients, family members, visitors and employees. In an effort to achieve this goal, employment at Children's Hospital of Philadelphia, other than for positions with regularly scheduled hours in New Jersey, is contingent upon an attestation that the job applicant does not use tobacco products or nicotine in any form and a negative nicotine screen (the latter occurs after a job offer).

Children's Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

VEVRAA Federal Contractor/Seeking priority referrals for protected veterans.  Please contact our hiring official with any referrals or questions.

CHOP Careers Contact 

Talent Acquisition

2716 South Street, 6th Floor

Philadelphia, PA 19146 

Phone: 866-820-9288 

Email: TalentAcquisition@email.chop.edu

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Company info

The Children's Hospital of Philadelphia
Website : http://www.chop.edu/

Company Profile
The Children's Hospital of Philadelphia (CHOP) is the nation's first hospital devoted exclusively to the care of children. Since our start in 1855, CHOP has been the birthplace for many dramatic firsts in pediatric medicine. The Hospital has fostered medical discoveries and innovations that have improved pediatric healthcare and saved countless children’s lives. Today, families facing complex conditions come to CHOP from all over the world, and our care and innovation has repeatedly earned us a spot on the U.S. News & World Report's Honor Roll of the nation's best children's hospitals.

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