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Contract Operations Vendor Contract Specialist

Location
Nashville, TN

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Contract Operations – Vendor Contract Specialist
in
Nashville
Tennessee
In this role, you have the opportunity to
Manage contracts with Philips' vendors, which includes quote sourcing, PO creation and relationship management.
This role reports into the Customer Fulfillment Center, located in our Nashville, TN location. Be the first to help start up our brand new location in Nashville and join the Contract Operations team.
You are responsible for (but not limited to)
Analyze contract requirements, special provisions, and terms & conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedures
Act as liaison with the service business in creating internal purchase orders
Communicate contract policy and practices to internal business partners
Attention to detail ensuring contract review, approval and execution are in accordance with corporate and/or business practices
Prepare and administer routine correspondence and contract documentation to ensure timely and coordinated submittal
Maintain purchasing records in the ERP system
Ensure all approval and contract documentation are complete and correctly stored in the approved repository and information is accurately entered into SAP
Manage all reports for blocked/parked items from Accounts Payable
Partner with Accounts Payable and other internal partners to resolve vendor invoice disputes in relation to long term contracts
Partner with Purchased Services and field teams to ensure Philips is PM compliant in relation to long term contracts and the entitlements that are created
Conduct research to support audits and/or facilitate business performance compliance
Communicate with management and other internal departments for gathering and analyzing data required to resolve conflicts or infringements
Possess extensive knowledge in departmental systems and tools
Utilize critical thinking to analyze complex contract requirements, special provisions, internal approvals, and terms and conditions to ensure compliance with appropriate laws, regulations and corporate policies
Communicate contract policies and practices to the internal business partners
Interface with senior management regarding solutions to complex issues
Participate in Daily Management meetings
Create and maintain departmental procedures
In-depth knowledge of cross functional processes and quality impact throughout the value chain
Ability to work with business partners; streamlining processes and creating cross-functional partnerships
Manage increasingly competing priorities and deadlines, providing outstanding support to our internal partners and external customers
Proactively support teammates with workload volume as bandwidth allows.
Evaluate risk, accuracy, and completeness of the solution to ensure proper contract entitlement.
Build and maintain winning partnerships with external vendors to facilitate smooth contracting and accounts payable processes for all subcontracts
Assist sales teams with vendor quotations and contract features as necessary to accelerate the contracting process
Manage the cancellation of subcontract purchase orders, minimizing business impact
Consult with Sales, Legal, Finance, Accounts Payable and other internal partners regarding status of pending requests; escalate issues as needed
Provide accurate margin data to Sales Operations and Multivendor Operations to support situational creation of long term contracts
Explore growth opportunities with internal business partners to assist in delivering superior customer value through the long term service contract process
Seek out opportunities to challenge yourself and others; finding new ways to positively affect the team, the customer, and the business
Participate in or lead project development and execution for continuous improvement
Display role model behavior; Train and coach others as opportunities arise
Support other business functions to achieve shared business objectives
You are a part of a team
The ideal candidate is a strong independent contributor that works well in a team environment. The candidate is also proactive, has strong leadership, demonstrates excellent analytical and problem solving skills, is detail-oriented and has experience in supporting high volumes.
To succeed in this role, you should have the following skills and experience
Associate’s degree preferred, or equivalent experience
2 years of sales support experience within a customer service and/or sales operations organization preferred
Passion for customer experience, operational excellence and continuous development
Eager to take on new tasks/responsibilities; develops and shares best practices
Excellent and concise oral and written communication skills, including active listening
Strong interpersonal skills, with positive attitude
Strong organizational skills and aptitude for detail
Proven ability to use good judgment and make confident decisions in line with defined policies and procedures
Highly resilient with ability to work in fast-paced environment, adapting to and advocating change
Ability to work under minimal supervision on day-to-day activities, maintaining a high degree of integrity
Proven ability to consistently prioritize and manage deadlines
Practitioner of continuous improvement methodologies
Overtime as required to meet business demands
Intermediate skills in MS Office (Word and Excel)
Intermediate math skills and business acumen
Proficient typing and 10-key data entry by touch
Extensive knowledge of Philips Healthcare products and industry standards desired
In-depth knowledge of SAP and CRM preferred
Accounts Payable experience/knowledge welcomed
In return, we offer you
We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully exploit your talents. This job comes with a competitive salary, excellent benefits and up-to-date training.
Why should you join Philips?
Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at ****Chronic
Disease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.
To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at **** on our career website, where you can read stories from our employee blog at ****. Once there, you can also learn about our recruitment process at ****, or find answers to some of the frequently asked questions at ****.
Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.
As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may ****, option 5, for assistance.
#LI-PH1
#IndeedCS
In this role, you have the opportunity to
Manage contracts with Philips' vendors, which includes quote sourcing, PO creation and relationship management.
This role reports into the Customer Fulfillment Center, located in our Nashville, TN location. Be the first to help start up our brand new location in Nashville and join the Contract Operations team.
You are responsible for (but not limited to)
Analyze contract requirements, special provisions, and terms & conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedures
Act as liaison with the service business in creating internal purchase orders
Communicate contract policy and practices to internal business partners
Attention to detail ensuring contract review, approval and execution are in accordance with corporate and/or business practices
Prepare and administer routine correspondence and contract documentation to ensure timely and coordinated submittal
Maintain purchasing records in the ERP system
Ensure all approval and contract documentation are complete and correctly stored in the approved repository and information is accurately entered into SAP
Manage all reports for blocked/parked items from Accounts Payable
Partner with Accounts Payable and other internal partners to resolve vendor invoice disputes in relation to long term contracts
Partner with Purchased Services and field teams to ensure Philips is PM compliant in relation to long term contracts and the entitlements that are created
Conduct research to support audits and/or facilitate business performance compliance
Communicate with management and other internal departments for gathering and analyzing data required to resolve conflicts or infringements
Possess extensive knowledge in departmental systems and tools
Utilize critical thinking to analyze complex contract requirements, special provisions, internal approvals, and terms and conditions to ensure compliance with appropriate laws, regulations and corporate policies
Communicate contract policies and practices to the internal business partners
Interface with senior management regarding solutions to complex issues
Participate in Daily Management meetings
Create and maintain departmental procedures
In-depth knowledge of cross functional processes and quality impact throughout the value chain
Ability to work with business partners; streamlining processes and creating cross-functional partnerships
Manage increasingly competing priorities and deadlines, providing outstanding support to our internal partners and external customers
Proactively support teammates with workload volume as bandwidth allows.
Evaluate risk, accuracy, and completeness of the solution to ensure proper contract entitlement.
Build and maintain winning partnerships with external vendors to facilitate smooth contracting and accounts payable processes for all subcontracts
Assist sales teams with vendor quotations and contract features as necessary to accelerate the contracting process
Manage the cancellation of subcontract purchase orders, minimizing business impact
Consult with Sales, Legal, Finance, Accounts Payable and other internal partners regarding status of pending requests; escalate issues as needed
Provide accurate margin data to Sales Operations and Multivendor Operations to support situational creation of long term contracts
Explore growth opportunities with internal business partners to assist in delivering superior customer value through the long term service contract process
Seek out opportunities to challenge yourself and others; finding new ways to positively affect the team, the customer, and the business
Participate in or lead project development and execution for continuous improvement
Display role model behavior; Train and coach others as opportunities arise
Support other business functions to achieve shared business objectives
You are a part of a team
The ideal candidate is a strong independent contributor that works well in a team environment. The candidate is also proactive, has strong leadership, demonstrates excellent analytical and problem solving skills, is detail-oriented and has experience in supporting high volumes.
To succeed in this role, you should have the following skills and experience
Associate’s degree preferred, or equivalent experience
2 years of sales support experience within a customer service and/or sales operations organization preferred
Passion for customer experience, operational excellence and continuous development
Eager to take on new tasks/responsibilities; develops and shares best practices
Excellent and concise oral and written communication skills, including active listening
Strong interpersonal skills, with positive attitude
Strong organizational skills and aptitude for detail
Proven ability to use good judgment and make confident decisions in line with defined policies and procedures
Highly resilient with ability to work in fast-paced environment, adapting to and advocating change
Ability to work under minimal supervision on day-to-day activities, maintaining a high degree of integrity
Proven ability to consistently prioritize and manage deadlines
Practitioner of continuous improvement methodologies
Overtime as required to meet business demands
Intermediate skills in MS Office (Word and Excel)
Intermediate math skills and business acumen
Proficient typing and 10-key data entry by touch
Extensive knowledge of Philips Healthcare products and industry standards desired
In-depth knowledge of SAP and CRM preferred
Accounts Payable experience/knowledge welcomed
In return, we offer you
We offer you a dynamic working environment in an innovative business, which offers you excellent opportunities to further develop and fully exploit your talents. This job comes with a competitive salary, excellent benefits and up-to-date training.
Why should you join Philips?
Working at Philips is more than a job. It’s a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum at ****Chronic
Disease_5.jpg . Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways.
To find out more about what it’s like working for Philips at a personal level, visit the Working at Philips page at **** on our career website, where you can read stories from our employee blog at ****. Once there, you can also learn about our recruitment process at ****, or find answers to some of the frequently asked questions at ****.
Philips is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.
As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may ****, option 5, for assistance.
#LI-PH1
#IndeedCS

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