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Job Details

Grants/Contracts Administrator

Gainesville, FL

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Minimum Qualifications
Bachelor's degree in business administration, public administration, paralegal training, or related field and two years experience in grants, budgeting, finance, purchasing, legal, or related experience; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
Position Summary
This is highly responsible technical and professional work with grants and contracts in the Office of Management and Budget, Purchasing Division.

An employee assigned to this classification is responsible for insuring that all contracts, grants, and related documents presented to the BOCC for approval comply with State and local laws, County administrative rules and directives, and County policies and procedures.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.
Examples of Duties

Establishes and maintains complete files on all grants and contracts entered into by the County.

Develops policies/procedures to assist departments in maintaining compliance with federal/state requirements.

Reviews all grants, contracts, bid documents and requests for proposal.  Drafts Agreements and provides initial review and comments.  Ensures review of all grant and contract documents by County Attorney.  Coordinates review by County Attorney, Finance and Accounting, Risk Management, Management and Budget, Equal Opportunity, Human Resources and others as required.

Maintains an on-going database and scanned copies of all relevant grants and contracts information, as well as permanent files for grants and contracts. 

Reviews contracts submitted for Board approval to ensure complete, accurate and final version agreed on by the County; coordinates execution and transmittal of documents to departments. 

Maintains a  library of approved and current version contract templates and related forms for use in the County. 

Assists with negotiation of contracts on behalf of the County, as necessary.

Performs special projects as assigned.

Performs related work as required.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Considerable knowledge of the principles and practices of government accounting, budgeting and fiscal management.

Considerable knowledge of the structure and functions of legal contracts.

Knowledge of the organization, functions, operational issues and financial considerations of County governments.

Ability to comprehend and analyze legal documents 

Ability to effectively negotiate contracts.

Ability to effectively express ideas, both in written and verbal communications.

Ability to delegate tasks and provide adequate instruction and supervision.

Ability to create and maintain files.

Ability to follow established policies and procedures.

Ability to track and follow through on extended projects.

Ability to establish and maintain good working relationships with other County departments.

Ability to work independently to solve problems and make sound decisions with the knowledge at hand.

Ability to coordinate and process a large quantity of deadline driven, detailed projects while maintaining attention to detail.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; use hands to finger, hand or feel; and reach with hands and arms.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.
An organization is only as good as the people it employs. To attract and retain the best team possible, the **MEMBERS ONLY**SIGN UP NOW***. Board of County Commissioners
offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BoCC-Contributed Benefits
Medical/Health Insurance
Employee Life Insurance
Florida Retirement System
Employee Assistance Program
Optional Benefits
Dental Insurance
Vision Insurance
Supplemental & Dependent Life Insurance
Deferred Retirement Program
Flexible Spending Accounts
Roth IRA
Tuition Assistance Program
Computer Purchase Program
NOTE: For detailed information regarding available benefits
click here.
You may also view Frequently Asked Questions (FAQs)
regarding benefits.
The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee.
Permanent, full-time employees are eligible for educational assistance funds. Contact the Human Resources Office for program details.
Holidays are as follows:
New Years Day
Martin Luther King Day
Memorial Day
Independence Day
Labor Day
Veterans’ Day
Thanksgiving Day
Friday following Thanksgiving
Christmas Eve (IAFF*)
Christmas Day
Additional Christmas Holiday (All non-IAFF employees)
2 Floating Holidays
*IAFF – International Association of FirefightersPay periods are every two weeks, Monday through Sunday. Payday is Friday.
Vacation Leave – Generous vacation accrual rates with payout of unused accrued leave, with some restrictions. For more detailed information regarding vacation leave refer to Employee Policy Manual, Section 7-2
Sick leave is earned at a rate of 4 hours per pay period by all permanent, full-time employees*. At the end of each fiscal year, eligible employees can convert up to 10 days of accrued sick leave to vacation leave on a 2:1 basis. For more detailed information regarding sick leave refer to Employee Policy Manual, Section 7-3
.*Accruals slightly different for IAFF employee.
If an applicant meets all minimum qualifications as posted he/she is referred to the appropriate hiring manager. The following Supplemental Questions
are specific to the position for which you have applied to assist the hiring manager in screening applications for the ones with the specific experience he/she is seeking. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. I understand and will answer the following supplemental questions completely and thoroughly.
Do you have contract monitoring and compliance experience?
If yes to question 2, please explain your experience.
I understand that once my application has been submitted for this specific position
that I will NOT
be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply. Should I desire to have updated information included for this specific position I should **** for assistance.
Required Question
12 S.E. 1st Street, 3rd Floor
Gainesville, Florida, 32602-2877
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