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Contract Administrator

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Menlo Park, CA

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Contract Administrator
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Menlo Park
CA
Job #700139212
CORE DUTIES
: Review, amend, deny, and approve requisitions, as appropriate. Identify potential vendors, prepare Request for Quotations (RFQ), Requests for Proposals (RFP), conduct site visits, obtain bids, prepare and evaluate bids and negotiate with suppliers. Award and administer purchase orders and subcontracts through completion. Monitor supplier performance for cost, schedule and compliance with associated terms and conditions. Assist the requesting organization in developing Statements of Work, identifying sources and in performing overall procurement acquisition planning for the project by developing needs analysis and forecasting for programmatic procurements. Resolve contractual issues by interacting with various requestors, suppliers, senior level program management personnel, educational institutions and government agencies. Work with contract types include fixed price and possibly cost reimbursable. Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in procurement process. * - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree with two years of experience in performing the above listed duties or a combination of education and relevant experience. Knowledge, Skills and Abilities: Knowledge of a variety of theory, practices, methods, programs and plans including regulatory requirements relating to purchasing and business law. Experience negotiating and administering contracts with unusual and moderately complex terms and conditions. Demonstrated experience in working with various methods of contract types such as Firm Fixed Price, Cost Reimbursement, Time and Materials, Personal Services Agreements and Basic Ordering Agreements. Experience partnering with internal customers, learning/understanding business needs and providing excellent procurement services. Knowledge of market conditions, trade practices, sources and lead time. Knowledge and experience with the Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR) and other government agency regulations. Demonstrated knowledge and experience with Microsoft Office Suite and PeopleSoft/Oracle/SAP. Demonstrated ability to communicate well both orally and in writing. Certifications and Licenses: None PHYSICAL REQUIREMENTS
: Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping. Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less. Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS: WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ~~~.
Updated 07/12/2018

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