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Job Details

Contract Administration Specialist

Company name
Ann & Robert H. Lurie Children’s Hospital of Chicago

Location
Chicago, IL

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Provides administrative clerical support to the General Counsel and the Legal Services Team. Actively supports the Hospital and the Departments’ Continuous Quality Improvement and Customer Service Goals, through modeling of appropriate behavior and by providing a work environment conducive to attaining these goals.

Essential Job Functions:

1. Manages all aspects of the contract request and review process, and contract repository system functions including:

a) Acts as system administrator and expert in providing access and routine training to new users

b) Adds new contracts, and contract amendments, additions and revisions

c) Ensures responsible parties are identified for each contract, and ensures timely update when individuals leave the organization

d) Notifies responsible parties of pending contract renewals or terminations, and ensures timely response is received to update or renew contracts

e) Annually updates key contract information including up-to-date for each Business Associate Agreement

f) Archives expired contracts per policy

g) Services as the liaison to the contract repository vendor, including staying up to date on system functionality and implements new functionality to ensure an efficient and effective contracting process

1.2.Acts as the initial point of contact for all requests for contracts involving the Medical Center (excluding payor contracts, contracts for the Office of Sponsored Programs and physician employment contracts), including new arrangements, amendments and renewals. Works in close collaboration with Director of Contracting in carrying out contract management functions. Duties in this area include:

a) Ensures that appropriate background information is provided by the requesting department in order to prepare the appropriate legal agreement(s)

b) Analyzes the request to determine the required legal agreement(s), such as the type of Service Agreement, Business Associate Agreement, or other Data Use Agreement

c) Identifies cases where attorney review is required and identifies the appropriate resource and communicates to requestor

d) For simple contractual obligations, works directly with requester or with Director of Contracting to manage, negotiate and finalize agreements (generally using templates), ensuring terms are consistent with Children’s Hospital of Chicago Medical Center (“Medical Center”) accepted standards

Required Skills

Required Experience

Company info

Ann & Robert H. Lurie Children’s Hospital of Chicago

Company Profile

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