The Grants & Contracts Manager assists the Director of Sponsored Projects, Principal Investigators, and administrative and scientific staff in the development, preparation and management of grant and contract proposals in support of scientific research. Assumes lead role in preparing proposals and assisting Investigators and Budget Managers in post-award management of projects. Assists Director with processing grant modifications, reporting, no-cost extensions, and award close out. Position requires considerable discretion, confidentiality, confidence, attention to detail, and the ability to multi-task.
Pre-award duties: assisting investigators and scientific staff with preparation of proposal budgets and justifications and all standard paperwork required for submission (other support, biosketches, institutional resources, etc.).
In conjunction with Director, manage the proposal submission process, ensuring that deadlines are met and all required materials are submitted.
Respond to requests for “Just in Time” information.
Post-award duties: accept sponsor “Notices of Award.” Review, monitor, and implement “Terms and Conditions” of awards. Work with Investigators and Finance Office to establish budgets in accounting system, purchasing permissions and prepare salary allocations, etc.
Assist Director with monitoring performance indicators. Track deadlines, renewal dates, deliverables and ensure timely submission of final technical, financial and other reports as required.
Coordinate with Investigators, Director, and Finance Office to monitor award spending.
Assist Investigators and Finance Office with cost projections.
Review and approve purchase orders, re-budgeting requests, and project personnel changes based on understanding of impacted budgets.
Advise Investigators, Director, and Finance Office on federal/contractor rules, requirements & award terms and conditions
Monitor compliance with regulations, internal procedures, and terms and conditions.
Work with collaborating institutions to problem-solve issues on grants and contracts as needed. Prepare and modify subcontracts and staff agreements.
Develop and implement procedures for proper closeout of grant and contract accounts, as well as the submission of final documentation (FSR, Final Progress Report, Final Invention Statements).
Manage closed project file archives and maintain records of executed salary reallocations.
Assists Director with subrecipient monitoring activities, including subrecipient questionnaire and audit report requests and corrective action plan monitoring when appropriate.
Assist with research compliance assessment, including active collaboration with Associate Directors of Compliance and Laboratory Operations related to IRB, IACUC, Lab Safety, FCOI, etc.
Other duties as assigned.
BA/BS degree in a related field is required plus 3-5 years of experience in managing a research administration function, at least 2 years of which should be in a non-profit or government grant and/or contract research setting, or equivalent combination of related education and experience.
Prior experience working with scientific research personnel, a strong background in ERA, understanding of applicable guidance documents (e.g. OMB circulars A-122, A-110, A-133, 2 CFR 200, NIH Grants Policy Statement, NSF PPAPG.) Working knowledge of Federal, Non-Federal and Industry sponsored projects is also highly desirable.
The ideal candidate must have good interpersonal and communications skills, the ability to work proactively and effectively with a variety of people in a diverse workforce, and the ability to think critically, independently and systemically when addressing the “grey areas” of research administration. Our candidate will also have a sense of humor, be adaptable to changing work requirements, an affinity for multi-tasking, a high degree of professional integrity, and strong client service orientation.
ISB is an Equal Opportunity Employer (M/F/disabled/Veteran status).
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