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Job Details

Contract Specialist

Company name
The University of Chicago

Chicago, IL

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Job Description:

Job Summary:

The Shared Services Office (SSO) is a service organization dedicated to continuous improvement. We strive to deliver high quality services and an excellent experience so faculty and staff can focus on teaching and research. The SSO offers key procure-to-pay, payroll, human resource transaction services to customers through consistent processes and technology enhancements.

Under signature authorization for purchasing activities, the Contract Specialist supports business processes and operations through the procurement of goods and services at the most favorable terms, while staying in compliance with Federal and University procurement policies and procedures.


Executes contract and purchase order review for the Procure-to-Pay Shared Services Organization

Ensures that a unified, integrated, and cost-effective purchasing system is maintained

Analyses contract review requests to identify potential legal risks that need to be escalated to the procurement team

Review and analyse purchase orders and contracts to identify opportunities for cost savings

Maintain accurate files, records, spreadsheets, and databases to keep track of purchases, contracts and receipts

Exercises independent judgement when reviewing purchase orders, evaluating quotes, verifying specifications and prices, and monitoring supplier performance

Manages relationships with vendors through the contracting process, negotiating term/service/commodity agreements and reviewing certificates of insurance to ensure compliance with University regulations and requirements

Periodically audit procurement files (electronic and hard copy) to ensure accuracy and completeness of document

Provides excellent service with a strong focus on customer satisfaction

Develops and manages effective relationships with key stakeholders on campus

Other related duties, as assigned


Evidence of successful vendor relations and excellent customer service

Strong problem-solving and conflict resolution skills

Demonstrated ability using databases and spreadsheets to effectively manage large amounts of information

Knowledge of computer-based purchasing and operations systems

Proficiency with Windows-based computer systems, including Word Processing, Spreadsheets, Email, and Presentation software

Excellent oral and written communication skills

Commitment to the highest levels of customer service, team collaboration, responsiveness, quality, accountability, and respect

Strong attention to detail in documentation and transaction accuracy

Excellent oral and written communication skills

Ability to develop and maintain excellent customer service relationships

Excellent analytical skills

Demonstrated skill in negotiation

Ability to work independently and exercise sound judgement

Additional Information: Education, Experience, and Certifications:


Bachelor's degree


A minimum of one year of direct purchasing or purchase review experience

Technical Knowledge or Skills (optional)

Buysite, or equivalent purchase order system

Required Documents:


Cover Letter

Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Company info

The University of Chicago
Website :

Company Profile
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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