Senior Subcontracts Manager
Jacobs National Security Solutions (NSS) provides world-class IT network and service management capabilities; cutting edge cyber threat awareness and cybersecurity solutions; innovative web- and software applications development; and advanced data analytics for major clients in the Intelligence Community, Department of Defense, and Federal Civilian Agencies.
Our forward thinking solutions deliver an integrated approach to IT network design and management, full lifecycle IT service management, IT service delivery, asset management, logistics and procurement, and vendor management. We leverage the expertise and passion of our employees to conduct identity and access management, penetration testing, and vulnerability assessments for our nation's most closely guarded agencies and networks. Our Cyber Security Operations Centers ensure safe, effective network operations for Federal clients while our data scientists are helping stop illegal acts before they can endanger Americans or our way of life.
Jacobs promotes a culture of operational excellence to create a safer, smarter, and more connected world while upholding the highest standards of compliance, quality and integrity.
We continue to thrive and need your talent and motivation to help propel us farther, faster.
Jacobs is seeking a Senior Subcontracts Manager in Reston, VA. Duties will include:
Provide cradle-to-grave subcontract administration for Federal contracts.
Negotiate NDA's, teaming agreements, subcontract agreements, consulting agreements, and CTAs.
Work with project teams to support day to day subcontract administration, including receiving requests from project teams for subcontractor agreements and purchase orders, reviewing data in the Procurement Requisition system.
Create and issuing PO's in Deltek Costpoint.
Maintain details on all accounts for reporting purposes.
Provide proposal support to include sending out RFP's/RFQ's to subcontractors.
Conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing.
Engage with our client's proposal team and appropriate contracts administrator General subcontract administration duties.
Manage and mentor 4 subcontracts personnel while also being a working level manager.
Manage junior staff, especially regarding procurement compliance issues.
Administration of assigned subcontracts and PO's.
Provide guidance to project teams in addressing difficult subcontract actions and proactively educate project team on various subcontract and compliance issues, especially CPSR, FAR, DFARS, and/or other Federal Government statutes, laws, regulations and requirements.
Correspond with internal and external customers in a timely and professional manner.
Review and resolve issues on assigned tasks which affect company compliance and ensure satisfaction of legal requirements, and company and customer objectives.
Support project team compliance with key internal processes to include company's purchasing manual, and support established subcontract procedures.
Issue RFPs/RFQ's and all data calls to partners/subcontractors, conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing, participate in proposal kick-off and stand-up meetings, contribute to proposal team as requested/required.
Prepare and negotiate all agreements to partners/subcontractors, including NDA's, teaming agreements, subcontract agreements, consultant agreements and CTA's.
Ensure that services and deliverables are delivered in accordance with the agreement terms and conditions.
Monitor and evaluate subcontractor performance.
Recommend possible revisions or process improvements to meet company needs.
Create Purchase Orders and Change Orders in Deltek Costpoint to provide funding, POP and SOW to subcontractors, maintain tracking of all subcontractors assigned for compliance with terms and conditions, provide inputs for subcontracting reporting as required, create and maintain records for all assigned subcontractors in accordance with company Purchasing Manual.
Other duties as assigned
BA or BS degree in the appropriate discipline from an accredited college or university, plus ten(10) to thirteen (13) years of progressive and relevant experience. Additional relevant education may be substituted for progressive experience.
Minimum Qualifications: 8 years of experience in federal contracting/subcontracting
Extensive knowledge of FAR, DFARS, CPSR, and contractual and customer requirements
Strong analytical ability to review and evaluate all types of subcontract agreements in order to negotiate all terms and conditions and be aware of areas of risk to the company
Have working knowledge of all contracting types, such as LH, T&M, FFP, CPFF and cost reimbursable
Possess working knowledge of Deltek Costpoint
Comprehensive knowledge of company policies and procedures, and work flow processes
Proven written and verbal communication skills, and the ability to interact directly and professionally with senior management and all other levels of co-workers, vendors and clients.
Proficiency in the use of MS Office product suite (PowerPoint ,Excel, Word, SharePoint)
Some PC repair/troubleshooting skills may be required
Effective time management skills
Preferred Qualifications: Job-related certifications (i.e. CPCM, CFCM)
Experience with management of personnel is a plus
The work environment is fast-paced and sometimes involves extreme deadline pressures. Ability to read and understand prime contracts. Ability to work well in a collaborative business environment with peers within the subcontracts and contracts group as well as business developers and project teams.
Most work is done at a computer. Depending on assignment, work is primarily performed in an office environment and may include conditions varying from an office environment where work is primarily sedentary to environments where extensive standing and/or walking; bending; lifting light to heavy objects or being exposed to noise, dust, dirt, etc. is expected.
Equipment and Machines:
General office equipment including PC/laptop, fax, copiers, shredder, printers, telephone and other miscellaneous equipment. Working to expert knowledge of standard office automation software (email/MSWord/MSExcel, etc.).
Attendance and punctuality are essential in this highly collaborative environment. Overtime work may be required in support of customer deliverables or other priority assignments as determined by management.
Other Essential Functions:
Must maintain a positive and professional demeanor at all times. Ability to take direction from management, and follow directions as provided. Must be able to communicate effectively with individuals at all levels of the organization. Must work well under pressure to meet deadline requirements. Must be a U.S Citizen. Must possess a valid state driver's license. Must pass a Federal background investigation. Must submit to pre-employment drug test.